Privacy Policy & Data Protection
ABC Neon (“ABC Neon”, “we”, “us”, or “our”) is committed to safeguarding the privacy, confidentiality, and integrity of the personal and corporate data entrusted to us by our clients, prospective partners, and visitors.
Scope & Applicability
This Privacy Policy applies to all services offered by ABC Neon, including business incorporation (Private Limited, LLP, OPC, Section 8), statutory tax registrations (GST, PAN, TAN, Professional Tax), licensing (FSSAI, Trade License, MSME/Udyam), Ministry of Corporate Affairs (MCA) compliance, ROC Kerala statutory filings, trademark filings, and consultation inquiries submitted via our official portal or direct messaging channels.
By engaging our professional services or submitting an inquiry via our contact and lead capture forms, you consent to the collection, processing, and transmission of data strictly as outlined in this agreement.
Information We Collect
To execute corporate and statutory filings with government bodies on your behalf, we collect only strictly relevant information:
Identity & KYC Documentation
Director/partner KYC details, Aadhaar cards, PAN cards, passport copies, voter ID, passport photos, and Digital Signature Certificate (DSC) application parameters.
Corporate & Property Documentation
Registered office utility bills, property tax receipts, lease agreements, landlord NOCs, Articles of Association (AOA), and Memorandum of Association (MOA).
Lead & Communication Details
Name, mobile/WhatsApp telephone number, email address, designated service inquiry, and business specifications entered during inquiry submissions.
Statutory Transaction Details
Statutory government challans, SRN tracking IDs, portal submission logs, and official ministry receipts generated during file processing.
Purpose & Legal Basis for Processing
We process personal and corporate information exclusively for legitimate statutory purposes:
- Statutory Authority Filings: Transmitting authenticated documentation to the Ministry of Corporate Affairs (MCA), Goods and Services Tax Network (GSTN), Income Tax Department, K-SWIFT Kerala single-window clearance, and Directorate General of Foreign Trade (DGFT).
- Client Verification: Fulfilling anti-money laundering (AML) and mandatory Know-Your-Customer (KYC) compliance as stipulated under the Companies Act 2013 and Prevention of Money Laundering Act (PMLA).
- Operational Communication: Contacting you via WhatsApp, email, or telephone with respect to document verification requests, government approvals, registration certificates, and statutory renewal deadlines.
- Billing & Bookkeeping: Generating statutory tax invoices, payment receipts, and preserving accounting records as mandated by fiscal law.
Data Security & ISO 27001 Standards
ABC Neon implements defense-in-depth security architectures aligned with ISO 27001 information security principles:
Data Retention & Record Archival
We retain statutory filing records, government acknowledgments, and related supporting documents for the statutory period mandated by applicable corporate and taxation legislation (typically 8 years under the Companies Act 2013 and Income Tax Act). Upon expiration of mandatory archival windows, records are securely expunged in accordance with our data destruction policies.
Your Rights & Access Controls
You possess the following rights regarding your data processed by ABC Neon:
- Right to Inspect: Request a summary of all personal information and documents held in your dossier.
- Right to Rectification: Request correction of outdated or inaccurate personal or corporate records.
- Right to Withdraw Consent: Withdraw voluntary marketing consent at any time without affecting the lawfulness of statutory processing.
Grievance Officer & Compliance Desk
If you have inquiries, concerns, or requests regarding this Privacy Policy or your data protection rights, please contact our compliance desk: